A property manager shares their tips and advice for nailing the rental application process

In today’s competitive rental market, securing your dream property often hinges on how well you navigate the rental application process.

We’re all too familiar with the frustrations that come with waiting for approvals, juggling work schedules for property inspections, and the discouragement of silent rejections.

However, there are proven strategies to elevate your rental application above the rest and increase your chances of success.

How long does it take for a rental application to be approved?

The duration of the rental application approval process can vary significantly depending on several factors. On average, it typically takes around one to three business days for property managers or landlords to assess rental applications.

However, this timeframe is not set in stone. It can be influenced by the number of applications received, the responsiveness of the applicant in providing required information and references, and the complexity of the background checks involved.

Property managers may require additional time for background checks, verifying references, and reviewing applicants’ suitability. To expedite the process, applicants can ensure all necessary information is provided promptly and respond promptly to any queries from rental agencies, ultimately shortening the waiting time for approval.

Tips for nailing your rental property application

When it comes to creating a compelling rental application, several essential tactics can make all the difference:

Put a face to the name

Applying for a lease can be a daunting task for tenants and property managers alike. With numerous applications to sift through, property managers often find it challenging to distinguish between potential tenants.

To improve your chances and make your application memorable, Persa Kapsali, head of property management at Ray White Southbank & Port Phillip, suggests taking the opportunity to introduce yourself at property inspections. A personal connection with the leasing agent or property manager can set your application apart from the crowd.

Don’t skimp on information

A partially filled or poorly detailed application can quickly relegate your submission to the bottom of the stack. Property managers favour applicants who provide comprehensive information upfront.

Ms Kapsali recommends including any relevant documentation, even if it’s not explicitly requested. Written references from employers or previous property managers can also enhance your application’s credibility.

Be cautious about offering extra money

While it might be tempting to offer to pay more than the advertised rent, doing so can be a red flag for some landlords. Many property managers prioritize tenants with strong rental references and those willing to pay the asking price.

Offering additional money might not guarantee success, and it’s essential to strike a balance between affordability and quality.

Treat the inspection like a job interview

First impressions matter, even during property inspections. Avoid attending with dirty shoes, especially if you’re coming straight from work or a dirty environment. Show respect and professionalism during the inspection by refraining from bringing food or drinks.

Approach the inspection with the same courtesy as you would a job interview.

Show your personality

To differentiate your application from others, consider personalising it. Go beyond the standard information and share a bit about yourself. Mention your hobbies, interests, or favourite sports teams. These personal touches can help property owners relate to you on a more human level.

Prepare a resume for your pet

If you’re a pet owner, it’s vital to present your furry companion in the best possible light. Property managers often expect a pet resume as part of your application.

Include details about your pet, such as their age, breed, and temperament. A photo of your pet can also be a delightful addition to your application.

Six signs your rental application will be approved

To gauge whether your rental application is likely to be approved, watch for these positive indicators:

1. Prompt responses: If the property manager responds to your inquiries or application quickly, it’s a good sign. Swift communication usually means the agent is interested in your application.
2. Complete documentation: Ensure that your application is thorough and includes all necessary documentation, such as identification, references, and proof of income. A complete application is more likely to be processed efficiently.
3. Personal contact: If the property manager reaches out to discuss your application or ask for additional details, it suggests they are interested in your candidacy.
4. Professionalism: Demonstrating professionalism during property inspections and interactions with property managers or leasing agents is crucial. A respectful demeanour can leave a positive impression.
5. Accurate information: Providing accurate and truthful information in your application is essential. Any discrepancies or inaccuracies can result in rejection.
6. Strong rental references: Positive rental references from previous landlords can significantly improve your application’s chances.

Perfecting your rental application involves a combination of professionalism, attention to detail, and a touch of personalisation. By following these tips and recognising the signs of a potentially approved application, you can increase your chances of securing your next rental property in a competitive market.

Remember, first impressions matter, and a well-prepared application can set you on the path to success.